How to use Zoom: a quick guide for beginners | Digital Trends Spanish

Zoom is one of the applications that benefited from the confinement to which COVID-19 subjected millions of people around the world. Entire offices were switched to teleworking and many teachers began to do classes over the internet, so this tool became essential to carry out work and student meetings at a distance. If you’ve heard about this platform but haven’t used it yet, don’t worry; In this guide we tell you how to use Zoom.

You’ll find recommendations ranging from how to start a meeting to how to easily join one. We also cover more advanced options, like Breakout Rooms, so you can separate participants into different meetings if you need to. The idea is that you are prepared for when it comes time to “zoomerate” with someone.

Are you a regular Zoom user who doesn’t stop having problems with the app? Here we have a guide with possible solutions. Do not forget to also consult our guide with the best tricks for Zoom.

How to set up a meeting in Zoom

The platform has a free version, which implies that it has some limitations; What stands out the most is that meetings are limited to 40 minutes for groups of three or more attendees. To start a meeting, which is quite simple, the first thing is to install the application on a computer.

Step 1: go to the website of Zoom and log in with your account. If you don’t have it yet, follow the steps to create one. Once you’ve logged in, click Host a meeting, where three options will be displayed: with video off, with video on and only screen sharing.

Step 2: once you start your first meeting, Zoom will download. Open the installer and follow the instructions. In this example, you chose to host a meeting with the video on.

Step 3: Another important first step is to test your audio and video. You will have this option every time you start a video call. Click on Test speaker and microphone to start the process.

Starting a digital meeting in Zoom.

If one doesn’t work right away, select the appropriate speakers or microphone from the drop-down menu.

Once you’ve confirmed that your audio is working, you can join the meeting.

How to block the audio or stop the video or chat

an image made with the zoom app of a white wall

Virtually all of the important Zoom controls are located on the toolbar at the bottom of the screen. Do you need to block your audio? Click on Mute in the lower left corner. Next to this option, there is also the button Stop Video, which turns off your webcam.

When you click Chat, the conversations window for the meeting will open, where participants can send messages to the whole group or private.

How to share your screen

Screen sharing is a useful feature for giving presentations or giving instructions. Start by clicking Share Screen on the bottom toolbar. From there, you will be given a menu where you can share your entire screen, a specific application or the screen of your iPhone or iPad (if that option is configured), or use a digital whiteboard for others to view notes or drawings you want to show.

Zoom screen sharing interface.

Keep in mind that if you choose the option to share your screen, it will actually be displayed all, so make sure you have ordered your workspace a bit.

How to invite other users to your Zoom meeting

From the moment you create the meeting, you have control over some features. First, you can invite participants to it. To do so, click Invite; you will be presented with a choice as to which email service to use.

Interface to invite someone to a video call by Zoom.

Once you make your selection, an email will be set up with the meeting information, and the next step is to add the desired recipients.

Another way to invite people to a meeting is by sending them the meeting ID, which is displayed at the top of the window. Finally, you can click Copy URL, which will give you the full link to share with others.

Once your meeting has started and you have participants, you can manage them (before, press the button Participants in the lower toolbar). Choose More at the bottom of the new window to see the options for the entire meeting.

Hover over each participant, then click More to see specific options for each, such as asking to start video or hosting.

Participant management options in Zoom.

To record your meeting, just press the button. Record In the bottom right. A set of controls will appear at the top left of the Zoom interface. Press the stop button when you want to stop recording, then follow the instructions to save your clip.

Once your meeting is over, you have the option of ending the Zoom session. If you want to leave, but keep the meeting running, you must assign a new host.

Recording a video call in Zoom.

How to join a meeting in Zoom

There are two ways. The host must provide a meeting link or ID. If it’s the full link, just paste it into your web browser and you’re practically in.

If they provide you with a meeting ID, go to this link and paste the number in the corresponding box.

Zoom settings.

Once you are in the meeting, you will have some of the same options as the meeting host, but without the administrative features. Highlights the fact of starting a chat, recording the meeting, inviting other participants, sharing your screen and viewing the list of participants. You can also mute your microphone and stop your video.

How to end a call in Zoom.

When you’re done, just click the button Leave Meeting In the bottom right.

How to update Zoom?

Given the growing popularity and usefulness of Zoom, the company has rolled out updates at a record pace to keep up with user demands and fix issues as they occur.

Whether you’re hosting a meeting or just attending, having an outdated version can lead to problems, unnecessary annoyance, and wasted time for everyone involved. Fortunately, there are several options that require minimal effort and help avoid errors with Zoom.

If you already have the Zoom application installed, you will only need to log into your account, click on your profile picture and select Search for updates. If there are new updates, you can download and install them immediately through the updates screen – just follow the onscreen instructions!

How to change the skin tone of your Zoom reaction?

For those of you unfamiliar, Zoom offers two reactions that can be used during meetings: a finger pointing up and hands clapping. Customizing your Zoom reactions with skin tones can help you add a more personal element to your meetings and better represent your identity in a digital workspace.

If you have a desktop or a Mac, you need to log into the app, select your profile picture, click Setting and choose a skin tone from the six available options. But if you are thinking of logging in from a mobile device, just touch the icon Settings> Meeting> Skin Tone to change your reaction skin tone.

How to raise your hand in Zoom

Just like in college, the best way to indicate that you have a question is by raising your hand. However, instead of having to physically raise your hand and potentially disrupt the meeting, you can perform the digital interpretation of this gesture in Zoom chat. If the host gives you the floor, they may ask you to activate your microphone. When you are not muted, your profile picture and name are shown to the host and panelists. Only your name is shown to the other attendees.

Step 1: click on Raise hand in the wizard controls (its icon is a gray hand); This will notify the host that you have asked to speak.

Step 2: click on Lower hand to stop making the gesture. Note that if you have the microphone on, this will not automatically mute you.

How to use breakout rooms in Administrator accounts

As it can be challenging to deal with 10 or 20 participants in a single meeting, Zoom offers the group rooms feature (Breakout Rooms). These allow the host to organize and divide up to 50 participants into separate meetings. These meetings can be opened manually or automatically, allowing participants to break apart and create individual sessions as needed. Please note that you must be the account owner or have administrator privileges to use or modify the group room settings.

Step 1: log into the Zoom web portal as an owner or administrator with account setup privileges.

Step 2: Choose My account > Setting in the navigation menu.

Step 3: in the tab At the meeting (Advanced), locate the option Group room (Breakout room) and verify that the option is activated. Note that you may need to verify the change to ensure that the feature is enabled. You can check the box below the statement as well; this will allow the meeting hosts to assign participants to go to breakout rooms in advance, as well as making the settings mandatory for all account users by selecting the lock icon and confirming the settings.

How to enable Group Rooms

Step 1: Sign in to the Zoom web portal as an owner or administrator with account setup privileges.

Step 2: Choose User administration > Group administration in the navigation menu.

Step 3: select a group name and click the tab Setting.

Step 4: in the tab At the meeting (Advanced), locate the option Group room (Breakout room) and verify that the option is activated. You may see this slider grayed out, indicating that the option has been disabled for your account. You can check the box below the statement as well, this will allow the meeting hosts to assign in advance the participants who will go to the group rooms, in addition to making the configuration mandatory for all users of the account by selecting the icon padlock and confirming the settings.

How to enable Group Rooms on individual accounts

Step 1: Sign in to the Zoom web portal as an owner or administrator with account setup privileges.

Step 2: Choose Setting in the navigation menu.

Step 3: in the tab At the meeting (Advanced), locate the option Group room (Breakout room) and verify that the option is activated. Note that you may need to verify the change to ensure that the feature is enabled.

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